Missing expected
customer invoice
3 invoices missing›
Acme Corp$125,40012d lateExpected Oct 3
Ridgeway Labs$87,2009d lateExpected Oct 5
Northbeam Inc$46,0004d lateExpected Oct 7
Financial Observability for Governed Finance Workflows
Know what changed in your books before it becomes a close week surprise.
Zavvis continuously monitors financial activity, identifies what matters, explains it with transaction level evidence, and carries the resulting work through governed action and verified resolution.
Connects to the systems your finance team already runs
QuickBooks OnlineNetSuiteXeroSage IntacctBill.comRampBrexExpensifyStripeChargebeeShopifyPayPalSalesforceHubSpotZuoraMaxioGustoRipplingADPSlackMicrosoft TeamsMicrosoft 365Google Workspace
How it works
From a change in your books to verified resolution
- Detect
Zavvis continuously evaluates financial activity against company policy, expected events, and learned normal behavior. Material deviations become signals backed by transaction level evidence.
- Decide
The right person receives the evidence, options, ownership, and decision window required to make the financial judgment.
- Act
Zavvis prepares or executes the governed action where supported. Nothing reaches the books without the required human approval.
- Verify
Zavvis reads the result back from the source system and confirms that the intended financial condition was actually resolved.
The serious things, first
Fifty-five open signals is a list. Twelve high ones, ranked by the money behind them, is a morning. Each signal shows its seriousness, the amount at stake, the documents behind it and what kind of action it needs.
High 12 open
High$18,729.24ZFWD Apex Supply cost swings widened 1047%Investigate · Expenses · wk of Sep 7
High$4,041.66Atlas Industrial revenue down 50.5%Investigate · Revenue · wk of Jul 27
High$1,000.00Entry recorded 257 days after November 2025 closedNeeds correction · Journal entry #502
Medium 14 open
Medium$17,934.14Cascade Building Supply missed a ~$17,934 invoiceNeeds correction · Revenue · wk of Jul 20
Low 29 open
Every answer shows its working
Ask why cash dropped and you get a bridge, not a paragraph. Opening balance, what came in, what went out, closing balance, each figure linked to the transactions behind it and stamped with the data it was computed from.
Why did cash drop in August?Cash fell $76,860 (−11.2%) from Jul 1 to Aug 31. Customer payments brought in $143,787; purchases took $130,000 and bill payments $90,648. The largest single outflow was ZFWD Apex Supply, $18,729 above its normal week.
Cash, Jul 1 – Aug 31, 2026−$76,860.41 · −11.2%
Gross margin66.97% → 54.07%
Compared with this company's own normal range, not an industry average.Close
The missing bill that didn't delay the close
A familiar close pain becomes one governed workflow, from detection to verified resolution.
ExampleA missing recurring vendor bill Northgate Equipment Leasing, August
Drag through the month or
Today, without Zavvis: the bill is missing from Aug 22, found during close on Sep 4, fixed by hand, and reconciled when it arrives Sep 30.
With Zavvis: the bill is flagged Aug 23, an accrual from the vendor's history is approved, nothing is left for the close, and the real bill is matched and verified Sep 30.
Swipe the timeline to see the whole month
Aug 31Month end
Today, without Zavvis
Books $3,200 shortAugust ends without the bill. Expenses are understated and nobody knows.
With Zavvis
Books completeThe $3,200 accrual posts for Aug 31. August closes complete.
Missing and unnoticed
Today, without Zavvis:13 days→With Zavvis:1 day
Close work for this bill
Today, without Zavvis:4 manual steps→With Zavvis:None
How you know it ties
Today, without Zavvis:Hope→With Zavvis:Read back
Checked against the ledgerThis is one of the ten close risks Zavvis watches and resolves. See all ten →
The same case, as Zavvis records it
Northgate Equipment Leasing hasn't sent its August bill
Eight bills, every month, same account. The ninth didn't arrive. Zavvis proposed an accrual from the median of the last six bills, your controller approved it, and both entries were in the ledger eleven seconds later.
Accrued$3,200.00Median of the last 6 bills
Actual bill$3,200.00Arrived Sep 30
Difference$0.00No true-up needed
Entries in your ledgerPosted by Zavvis
Accrual · Aug 31ZC-…-A · Id 3617
| Dr | Equipment rental · 6420 | $3,200.00 |
| Cr | Accrued expenses · 27 | $3,200.00 |
Reversal · Sep 1ZC-…-R · Id 3618
| Dr | Accrued expenses · 27 | $3,200.00 |
| Cr | Equipment rental · 6420 | $3,200.00 |
Read back from the ledger. Accrued expenses nets to $0.00.
Monitors that know what normal looks like
Cash, margin, vendor cadence, expected invoices, late entries, unreversed accruals. Each one learns the company's own range and only speaks when something leaves it.
ZZAVVISZavvis Demo CoBooks synced 4 min agoAH
Monitors
Eight things Zavvis watches on every change. Green is inside its own normal range.
Cash balance ›
Below range
$577,478
12-week band $579k–$757k
Week of Oct 5, 2026
Gross margin ›
Below range
−12.5%
Normal 62%–95% · 2 misses this year
August 2026
Expected bills ›
5 overdue
5 of 10
3 flagged missing · 2 more overdue
As of Oct 9, 2026
Expected invoices ›
2 stopped
4 of 4
Next: Acme Corp · due Oct 12 · 2 stopped invoicing
As of Oct 5, 2026
Closed-period entries ›
3 open
0 this week
3 open from before this week
As of Oct 9, 2026
Unreversed accruals ›
Clear
0
No accrual is waiting for its reversal
As of Oct 9, 2026
AR over 30 days ›
In range
22.4%
Band 0%–24% · DSO 24 days
Week of Oct 5, 2026
Vendor cost swings ›
1 outside
BlueWave Logistics
+15% vs its normal week
Week of Oct 5, 2026
Speed
First signals 25 minutes after you connect QuickBooks
Timed on a real QuickBooks company.
Connect QuickBooksRanked signals ready
- QuickBooks sync2 min
- Pipeline build18 min
- Detection, 31 rules5 min
11secFrom approval to both entries posted
Accrual postedReversal posted
10Close risks checked before every close
0Entries posted without a named person approving
Named approver on every entry
100%Of figures link to their source record
Why this, why now
Monitoring tells you. Governed automation changes how the close is run.
Close Protection starts before close week
Ten conditions cause most of the last-week scramble. Zavvis names them, watches for them continuously, and resolves them one by one with the controller's approval.
Verification is the product
Every automation ends with a read-back from the ledger. That is what lets a finance team trust an entry it didn't type.
It compounds
Each resolved case teaches the company's normal. Each month, fewer surprises survive to day one of the close.
Wave 1Close resolution
Zavvis fixes the thing, with your approval, and verifies the ledger afterwards.
- Missing vendor bill → accrual, reversal, true-up
- Missing reversal → draft, approve, post, verify
- Late or backdated posting → close guard
- Missing customer invoice → billing resolution
- Misclassified expense → reclass
Wave 2Close prevention
The close stops accumulating work in the first place.
- AP approval bottleneck → owner, latency, escalation
- Soft-close circuit breaker → every open item gets an owner and a deadline
- Material expense anomaly → treatment workflow
Wave 3Financial management
From protecting the close to running the finance function.
- Revenue and margin response → routed to the owner, tracked to resolution
- AR and DSO → collections action
Security
Built like something that writes into your books
Nothing posts without approval
Every entry needs a named approver's own login. The agent cannot post.
One write path
Every write to your ledger goes through a single audited path with an idempotency key, so a retry can never double-post.
Read back before trusting
A case is "posted" only after the entry is read back from the ledger and matched.
Complete data or no verdict
If a sync is partial, detection does not run. A half snapshot never becomes a false signal.
Finance teams don't need another dashboard. They need to know, every morning, what changed, what it means, and that it has been handled. That is what we built.Alexis · Founder and CEO, Zavvis
See it on your own books
Connect your accounting system, and Zavvis has your first ranked signals within the hour.
Request a demoProduct
From financial change to verified resolution, in one operating layer.
Zavvis connects continuous monitoring, investigation, governed decisions, financial actions, and verification so finance can manage conditions before they become close week surprises.
Home
What needs you this morning. Ask about your books directly; the cards show the most serious open signals; the close checklist shows what is left.
Signals
Everything detection has raised, most serious first. Filter by action: needs correction, investigate, data limit. Every row shows the amount at stake and links to its evidence.
High$18,729.24ZFWD Apex Supply cost swings widened 1047%Investigate · Expenses
High$1,000.00Entry recorded 257 days after November 2025 closedNeeds correction · Journal entries
Medium$17,934.14Cascade Building Supply missed a ~$17,934 invoiceNeeds correction · Revenue
Low—Two vendor records look like the same companyData limit · Vendors
Investigate
Ask in plain language. Answers come as bridges, trends against the company’s own band, and aging tables, each stamped with its as-of date and linked to the transactions behind it.
Cash, Jul 1 – Aug 31, 2026−$76,860.41
Close
The month-end, in date order: period end, accrual decisions due, sign-off. Underneath, every accrual case with its state, from detected to verified.
Detected2:02 PM
Proposed2:05 PM
Approved2:11 PM
Posted2:11 PM
Bill matched2:40 PM
Verified2:41 PM
Northgate Equipment Leasing hasn't sent its August bill
Eight bills, every month, same account. The ninth didn't arrive. Zavvis proposed an accrual from the median of the last six bills, your controller approved it, and both entries were in the ledger eleven seconds later.
Accrued$3,200.00Median of the last 6 bills
Actual bill$3,200.00Arrived Sep 30
Difference$0.00No true-up needed
Entries in your ledgerPosted by Zavvis
Accrual · Aug 31ZC-…-A · Id 3617
| Dr | Equipment rental · 6420 | $3,200.00 |
| Cr | Accrued expenses · 27 | $3,200.00 |
Reversal · Sep 1ZC-…-R · Id 3618
| Dr | Accrued expenses · 27 | $3,200.00 |
| Cr | Equipment rental · 6420 | $3,200.00 |
Read back from the ledger. Accrued expenses nets to $0.00.
Monitors
Continuous watch on the figures a CFO checks by hand today. Each monitor learns its own normal range from the company’s history.
ZZAVVISZavvis Demo CoBooks synced 4 min agoAH
Monitors
Eight things Zavvis watches on every change. Green is inside its own normal range.
Cash balance ›
Below range
$577,478
12-week band $579k–$757k
Week of Oct 5, 2026
Gross margin ›
Below range
−12.5%
Normal 62%–95% · 2 misses this year
August 2026
Expected bills ›
5 overdue
5 of 10
3 flagged missing · 2 more overdue
As of Oct 9, 2026
Expected invoices ›
2 stopped
4 of 4
Next: Acme Corp · due Oct 12 · 2 stopped invoicing
As of Oct 5, 2026
Closed-period entries ›
3 open
0 this week
3 open from before this week
As of Oct 9, 2026
Unreversed accruals ›
Clear
0
No accrual is waiting for its reversal
As of Oct 9, 2026
AR over 30 days ›
In range
22.4%
Band 0%–24% · DSO 24 days
Week of Oct 5, 2026
Vendor cost swings ›
1 outside
BlueWave Logistics
+15% vs its normal week
Week of Oct 5, 2026
Reports
Every signal can become a financial brief: what happened, what it means, what to do, and the evidence.
ZSignal reportMedium
Cascade Building Supply missed a ~$17,934 invoice this cycle
Usual invoice$17,934.14
Last invoicedJul 13
Expected byJul 2014 days overdue
DetectedAug 10
What happenedMeasured from the transactions
Cascade Building Supply has been invoiced about every 7 days, usually for $17,934.14. The last invoice was on Jul 13; the next was expected by Jul 20 and had not been raised by Jul 27.
What it could meanOur reading, inferred not measured
Either the invoice was not raised, or Cascade stopped buying this cycle. The first is about $17,934 of revenue not yet billed.
What to do
- Check whether an invoice for this cycle exists outside the ledger or is still in draft.
- If the work was done, raise the invoice (typically $17,934.14).
- If Cascade has paused, note it so the next cycle is not flagged.
Evidence
| Document | Period | Amount | Source |
|---|---|---|---|
| Customer: Cascade Building Supply | Jul 2026 | — | View source |
Data
Every connected system, when it last synced, and whether the snapshot is complete. Refresh now runs the whole chain: sync, build, detection.
QuickBooks OnlineConnected · synced 9:02 AM
NetSuiteConnected · synced 9:02 AM
StripeConnected · synced 9:01 AM
SalesforceConnected · synced 9:01 AM
SyncToday, 9:02 AM ET · 2 min · every document type
Pipeline buildToday, 9:20 AM ET · 18 min · complete
DetectionToday, 9:25 AM ET · 5 min · 55 open signals
Workflows
Ten close risks. One operating model: Detect, Decide, Act, and Verify.
Close 10 is a set of common financial conditions that create close week work when they are discovered too late. Zavvis watches for all ten and resolves them in three waves.
Missing expected
Missing recurring
vendor bill
📄Recurring bill not received›
StripeMonthly · Due Oct 1
Expected amount$12,500
Status↑ Missing
MayJunJulAugSep
Bills stuck in AP approval
7 bills waiting for approval›
AWSSubmitted Oct 6
$28,4103dGustoSubmitted Oct 5
$12,2304dFigmaSubmitted Oct 3
$4,3206dRevenue surprise
♙Actual vs. plan›
$3.2MActual
$3.8MPlan
Margin drift
Margin below threshold›
32%Current margin
38%Target
↓ 6pp lowerMayJunJulAugSepOct
Material expense anomaly
Unusual spend detected›
♣
Marketing spend+62% vs. 3-month average
AR and DSO deterioration
DSO increasing›
62 daysCurrent DSO
↑ +18 daysvs. last quarter
AprMayJunJulAugSepOct
Late or backdated posting
12 late or backdated entries›
Office suppliesPosted Oct 10
$3,2105d lateConsultingBackdated to Sep 30
$8,45010d lateSoftwarePosted Oct 9
$1,2006d lateUnreversed accrual
5 accruals not reversed›
Q3 MarketingAccrued Sep 30
$42,000OpenProfessional feesAccrued Sep 30
$18,500OpenBonusesAccrued Sep 30
$67,200OpenMisclassified entry
Potential misclassifications›
Sales expensePosted Oct 7
$9,800ReviewTravelPosted Oct 5
$4,200ReviewSoftwarePosted Oct 3
$12,600Review
Wave 1Close resolution
Zavvis fixes the thing, with your approval, and verifies the ledger afterwards.
- Missing vendor bill → accrual, reversal, true-up
- Missing reversal → draft, approve, post, verify
- Late or backdated posting → close guard
- Missing customer invoice → billing resolution
- Misclassified expense → reclass
Wave 2Close prevention
The close stops accumulating work in the first place.
- AP approval bottleneck → owner, latency, escalation
- Soft-close circuit breaker → every open item gets an owner and a deadline
- Material expense anomaly → treatment workflow
Wave 3Financial management
From protecting the close to running the finance function.
- Revenue and margin response → routed to the owner, tracked to resolution
- AR and DSO → collections action
What every workflow has in common
Zavvis governs the workflow, not the accounting judgment. It identifies what requires a decision, brings the evidence and owner together, and tracks the condition through verification.
- Detect
The condition, with evidence.
- Decide
Owner, options, deadline.
- Act
Draft, approve, post.
- Verify
Read back, match, close.
Integrations
Reads from the systems you already run. Writes only where you approve.
Accounting is the system of record. Everything else adds context to a signal: who paid, who was billed, who approved.
Accounting
QuickBooks OnlineNetSuiteXeroSage Intacct
Payables and spend
Bill.comRampBrexExpensify
Revenue and payments
StripeChargebeeShopifyPayPal
CRM and billing
SalesforceHubSpotZuoraMaxio
Payroll and people
GustoRipplingADP
Where your team works
SlackMicrosoft TeamsMicrosoft 365Google Workspace
Connecting takes a morning
Authorise your accounting system, and Zavvis pulls the full history, builds the company's normal ranges, and has the first ranked signals ready within the hour. Nothing is written until a named approver turns posting on.
- Authorise
OAuth, read scope first.
- Learn
History, cadence, ranges.
- Signals
Ranked within the hour.
- Posting
Off until you turn it on.
Security
Designed for a product that is allowed to write into your books
These are the controls, in plain words.
Approval before any post
Every journal entry needs a named approver's own login. The AI agent has no credential that can post. The list of approvers is set per company and never inherited from a default.
One audited write path
All ledger writes go through a single helper with a mandatory idempotency key, an audit row per write, and a code check that rejects any write outside it. A retry resends only the failed leg with its original key, so nothing double-posts.
Accrual and reversal together
An accrual is never posted without its reversal. Zavvis-posted entries are labelled, excluded from its own anomaly counts, and checked for pairing on every run.
Complete data or no verdict
A sync with any failed step is marked incomplete. Detection refuses to run on it, so a half snapshot never becomes a false signal.
Read back before trusting
A case shows "posted" only after both entries are read back from the ledger by number and matched on amount, account and date.
Your data, your tenant
Sign in with Microsoft Entra or Google. Data is encrypted in transit and at rest. Every sign-in, decision and write is logged with who, when and what changed.
A kill switch
Posting can be turned off per company, and globally, in one setting, with no deploy.
Company
We are building the financial observability layer for corporate finance
Zavvis started from a simple observation: many of the issues finance discovers during close did not begin during close. They were already forming in the books weeks earlier.
We believe the close should confirm what finance already knows, not be the moment finance discovers what happened. Zavvis continuously monitors financial conditions, explains material changes with transaction level evidence, and carries the resulting work through governed resolution and verification.
The goal is to give finance earlier visibility, clearer accountability, and more time to act before issues become month-end surprises.
AlexisFounder and CEOAlexis leads Zavvis and sets what it should refuse to do as carefully as what it should do.
What we believe
- Monitoring is not enough. Telling a controller a bill is missing does not make it arrive. Finance needs the authority to accrue and move on.
- Verification is the product. Every action ends with a read-back from the ledger. That is what makes an unattended entry trustworthy.
- Show the working. Every figure links to its source. Every answer states its as-of date. Every inference is labelled as one.
Talk to us
Pilots are open for finance teams with a monthly close.
Request a demoRequest a demo
See Zavvis on your own books
Tell us a little about your finance team. We'll reply within one business day with a time and a short list of what to have ready.
Thanks. We'll be in touch within one business day.
In the meantime, the product tour shows what you'll see on your own books.